Step 01
Project brief
Share product pack, destination, quantity, placement, target timing and branding requirements.
Buyer input: Pack list, site plan, destination and estimated quantity
From RFQ to rollout
Nine steps.
One controlled handoff.
A transparent project path helps brand, purchasing, engineering and logistics teams approve the same refrigerator.
Step 02
Reference proposal
Review the proposed cabinet platform, indicative configuration, commercial assumptions and artwork requirements.
Buyer input: Shortlist comments and the same requirements for each offer
Step 03
Technical confirmation
Align dimensions, voltage, temperature, refrigerant, components, certification path and pack-out.
Buyer input: Installation drawing, power requirements and document needs
Step 04
Visual development
Apply artwork to the approved cabinet drawing and resolve colour, lighting, logo and label positions.
Buyer input: Approved brand files and colour or material references
Step 05
Sample or pre-production approval
Build and evaluate the agreed sample or pre-production evidence package when required.
Buyer input: Agreed sample checklist and recorded evaluation
Step 06
Production planning
Freeze the controlled specification, inspection criteria, packaging, milestones and shipment responsibilities.
Buyer input: Released specification, artwork and packing decisions
Step 07
Manufacturing & reporting
Produce to the released documents and share agreed milestone evidence.
Buyer input: Responses to milestone reports and notified exceptions
Step 08
Inspection & packing
Complete the agreed inspection, accessories check, labeling, protective packing and loading plan.
Buyer input: Agreed inspection decision and shipment instructions
Step 09
Delivery & support
Provide agreed commercial and shipping documents, spare-parts information and claim pathway.
Buyer input: Destination contact and local installation or service arrangements
Inspection to dispatch
Check the identity before releasing the shipment.
Connect the inspection decision to the same unit, packing revision and shipment documents. Agree the handoff list before packing starts.
Keep the unit, carton and paperwork connected
Before shipment release, compare the ordered configuration with the unit identification, carton marks and packing list. Record the batch reference, quantities, loose accessories and any approved exceptions in the handoff.
Include in your brief
- Order and configuration reference
- Carton marks and packing-list revision
- Accessory list and shipment release decision
Before requesting a quote
Bring five useful inputs.
- Product pack dimensions
- Destination country and voltage
- Estimated pilot and rollout quantity
- Placement photo or footprint
- Brand guideline or artwork
Commercial alignment
Lock the terms around the product.
A technically correct cabinet can still become a poor purchase when scope, milestones, freight and support are ambiguous.
Evaluation sample
From 1 unit; standard samples normally take 2–5 working days and customized samples 10–15 working days.
Pilot & production MOQ
Eligible standard platforms can start from 20 units; deeply customized programs typically start from 50 units per model and artwork.
Production timing
Standard production normally plans at 30–35 calendar days after deposit and all approvals are released.
Payment milestones
Standard production terms are 30% deposit and 70% after agreed pre-shipment evidence and before loading.
Trade terms
EXW, FCA, FOB, CFR, CIF, DAP or DDP can be quoted with the exact named place and responsibility split.
Warranty & parts
Standard coverage is 12 months for the unit, 3 years for the compressor and a startup spares pack normally planned around 1%.
Ready for step one?
Send the project brief.
Even an incomplete brief is enough to identify the next technical questions.
Start an RFQ ↗